Visio Guy Work faster with these top Visio keyboard shortcuts. Visio Guy Work Faster With Our Top Visio Keyboard Shortcuts. An old Visio Corporation coworker of mine used to talk about being a two handed Visio user, as opposed to being a one handed Visio user. What he meant was that you can get a lot more done if you learn a few keyboard shortcuts and mouse techniques. The Visio keyboard shortcuts that were sharing with you today will allow you push, pull and prod Visio in a fashion that seems almost natural. By learning them, the drudgery of tasks that you need to perform often will become reactionary, and almost invisible Zooming Panning. If youre working on large or detailed drawings or charts, youll need to do a lot of zooming and panning. Doing this with the zoom drop down list and the scroll bars will slow you down, and interrupt your work flow. But there are two sets of mouse techniques that will get you sailing again Ctrl Shift Mouse click or Mouse drag. Ctrl or Shift Roller mouse movements. Ctrl Shift Zooming Panning. The next four techniques allow you to zoom in and out and pan the drawing window. You hold down the Ctrl Shift keys and either click or hold a mouse button to get the job done. Zoom In 2x Ctrl Shift Left Mouse click. Frank Rice, Microsoft Corporation. May 2006. Applies to 2007 Microsoft Office Suites, Microsoft Office Excel 2007, Microsoft Office PowerPoint 2007, Microsoft Office. Ms Visio 2007 Trial Version' title='Ms Visio 2007 Trial Version' />Double your zoom by simply holding down the Ctrl Shift keys, then clicking the left mouse button Zoom Out 2x Ctrl Shift Right Mouse click. The opposite of the previous shortcut, holding down the Ctrl Shift keys and clicking the right mouse button zooms you out to half the previous level. Zoom to Region Ctrl Shift Left Mouse drag. You can specify exactly where you want to zoom with this command. Press the Ctrl Shift keys together, then hold the left mouse button. You can now drag a net around the area that you want to zoom. Visio will fill the window with the region that you specify. Pan Ctrl Shift Right Mouse drag. Hold down the right mouse button to push and pull your page to the desired location. Youll see the little hand cursor which lets you know that youre ready to pan. Wheel mouse Zooming Panning. If you have a roller mousethat is, a mouse that has a wheel, you can zoom and pan with these alternative techniques. Pan Up Down Wheel forwardbackward. You dont need to hold down any special keys to to pan up and down with the wheel. Just roll the wheel forward to pan the page downwards, and roll the wheel backward to pan the page upwards. Pan Left Right Shift Wheel forwardbackward. Holding the Shift key while rolling allows you to pan left and right. With the Shift key held down, just roll the wheel forward to pan to the right, and roll the wheel backward to pan to the left. Zoom In Out Ctrl Wheel forwardbackward. If you switch to the Ctrl key while rolling, you can zoom in and outWith the Ctrl key depressed, rolling forward will zoom in, and rolling backward will zoom out. General Shortcuts. The following keyboard shortcuts arent worth categorizing, but are worth learning Youll perform these functions a lot, so they can really save you a lot of time and effortSelect Pointer Tool Ctrl 1. A lot of Visio tools are mixed mode, meaning functions overlap. For instance, you can still select shapes when are working with the Rectangle, Ellipse, Line, Arc, Freeform or Pencil tools. But at some point, youll need to switch back to the pointer tool. And youll find yourself needing to do this a lot. Ctrl 1 is your man. Note you can select the other drawing tools with other Ctrl Number combinations. Ctrl 2 Text Block Tool. Ctrl 3 Connector Tool. Ctrl 4 Pencil Tool. Ctrl 5 Freeform Tool. Ctrl 6 Line Tool. Ctrl 7 Arc Tool. Ctrl 8 Rectangle Tool. Ctrl 9 Ellipse Tool. Select All Shapes Ctrl AThis is pretty standard Windows stuff. Sometimes you want to move or delete everything on the page. With this command, you dont need to zoom out to see everything. Just quickly select all the shapes and proceed with whatever you wanted to do. Speaking of standard Wndows behavior, you can also duplicate shapes via Ctrl Left mouse drag. Save File Alt F, SOk, Visio has an Auto save feature. But now that you have learned all these shortcuts, youll be working so fast, youll want to save more often then Microsoft deems necessary. Plus some of you probably turn Auto save off because it can be annoying. Edit Reader Steve has pointed out a that Ctrl S is a quicker and better way to save a file I like Alt F, S and Alt F, A for Save and Save As, respectively because they are similar, and occupy a similar compartment in my mind. Zoom Whole Page Ctrl WYouve zoomed WAY in. Youve finished getting your details just so. Now you want to step back and have a look. You can either zoom out fifteen times, or. Edit Attention Visio 2. You now have to press Ctrl Shift to zoom to the whole page Ctrl W now closes the document Switch Between Visio Windows Ctrl Tab. Whether your working on several drawings at once, have a bunch of group windows open, or are switching between several Shape. Sheet windows, youll get it done a lot faster if you keep your thumb on the Ctrl key and another finger hovering over the Tab key. Edit Reader Mark Nelson has pointed out somewhat related shortcuts you can quickly switch between pages in a document using the Ctrl Page Up and Ctrl Page Down key combinations. Developer Shortcuts. For those of you who have dug a little deeper into the crazy world of Visio and have a need to create Smart. Shapes, work with Shape. Sheet formulas, or automate tasks using the built in Visual Basic for Applications programming environment, then theres a couple of shortcuts for you Show Shape. Sheet Window Alt W, SYes, you can get a Show Shape. Sheet menu item in your right click context menu by turning on Developer Mode You do this via Tools Options Advanced Tab, then check Run in developer mode But if youre a two handed Visio user, your right hand will be hovering over the Alt, W and S keys, just waiting for a chance to fire up the Shape. Sheet Show VBA Editing Environment Alt F1. Do you really want to fish through the cascading menus for Tools Macro Visual Basic Editor every time you want to slam out a bit of test code Of course you dont. Just hit Alt F1. I bet a lot of Visio MVPs dont even know where the menu item is Hopefully, these tips will increase your productivity with Visio, and improve your overall experience as well. More If youre in need of more keyboard shortcuts, check out some of these links below. Embed Pdf Parameters there. While they were created for older versions of Visio, most of the shortcuts still apply, even in Visio 2.